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CTMBC General meeting 02-04-2013

2/4/2013 8.20pm
Type of meeting
Meeting called by
Attendees Garry Dukes, Gave Hill, Glenn Partridge, Craig Flynn, Paul Whitfeld, RichardCampbel, Peter Johnman, Phillip McFarland, Alan Kemp, Jason Byrnw, Graheme Wiggins, Brett McFarland, Ian Hill, Robin Partridge, Cam Stevenson, Dave Thompson

Num. Topic Responsible Time
1 Treasury Report Garry Dukes
2 3hr Wrap Phil McFarland
3 General Business Craig

Additional information:
Treasury: Profit and loss report was prepared and tabled by Garry
Approx $18000 in account. Craig added Approx $3500 of that left as DH Grant and cheques of $760 to MTBA and $1200 to forestry had been written and sent.

3hr Wrap: Positive feed back from riders. Computer training night/day to be organized to get more people familiar with timing system, Start time for winter round no later than 1pm. Manual timing sheet needed. Online entries to be encouraged. Entry shut off time for on the day entries will before race start. Road closures and detour for 4x4 and motorbikes. More signage
Prize options were discussed. Keep it simple for rounds and something good for series. Look into jerseys and clothing options as random prizes.
Pricing was discussed and deemed to be acceptable. Garry added expect profit off around $1000-$1500

Craig added thanks to Phil for organizing it and getting the results sorted. Thanks to al volunteers
Club is currently in good financial shape and should look at investing in infrastructure.
Suggestions: Cement slab and possible shelter at timing area, pop tents. Trailer: redo to store BBQs, pop tents and signage etc.

Meeting closed 8.45pm

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